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Replacement Main Residence — Surcharge Reclaim

What the Client Was Facing
A couple relocating from London to the West Midlands. New property purchased for around £390,000. Their London flat was under offer but had not completed at the point they bought the new home. SDLT was calculated including the 3% higher rates surcharge — approximately £11,700 in additional tax. The couple were stressed about the relocation costs and assumed the surcharge was unavoidable. They didn’t raise it with us until nearly 18 months later during an unrelated tax review.
What We Identified
The London flat had completed its sale within 36 months of the new purchase. Under the replacement main residence rules, the 3% surcharge can be reclaimed where a previous main residence is sold within 36 months of the new purchase. The conveyancer had processed the SDLT correctly at the time of purchase (surcharge was technically due at completion), but had not advised the client about the reclaim entitlement once the London flat sold.
How We Approached It
Verified the timeline: completion dates for both transactions, confirmation that the London property was the client’s previous main residence. Prepared the SDLT refund application using HMRC’s online process. Filed within the statutory deadline (amendment must be made within 12 months of the sale of the previous residence, or within 12 months of the filing date of the original SDLT return, whichever is later).
Outcome
Verified the timeline: completion dates for both transactions, confirmation that the London property was the client’s previous main residence. Prepared the SDLT refund application using HMRC’s online process. Filed within the statutory deadline (amendment must be made within 12 months of the sale of the previous residence, or within 12 months of the filing date of the original SDLT return, whichever is later).
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STANDALONE ARTICLE VERSION:

This is one of the most common SDLT issues we see, and it’s almost always avoidable with the right advice at the right time. When you buy a new home while still owning your previous one, the 3% higher rates surcharge applies at completion. That’s correct. But if the previous property sells within 36 months, you can reclaim the surcharge. The mechanism exists specifically to avoid penalising people who are genuinely replacing their main residence but can’t synchronise completions perfectly. In this case, the conveyancer processed everything correctly at the time — the surcharge was due and was paid. But nobody told the client about the reclaim process once their London flat completed. That’s not unusual. Conveyancers manage the transaction; post-completion tax recovery isn’t typically their focus. We picked this up during a routine review, verified the timeline, and filed the reclaim application. The refund was processed in around five weeks. The important point here is timing. There’s a statutory deadline for filing the reclaim. If the client had waited much longer, the window could have closed. If you’ve recently bought a new home and sold your previous one, it’s worth checking whether a surcharge refund applies.

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